Cynthia Harelson, CPA, PC
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December 31, 2010
To our business clients:Another year has passed…hope you all had an enjoyable holiday with friends and loved ones. Now, we gear up for another busy tax season. We want to do everything possible to make it a smooth and productive process. We’re all working hard to make your experiences with us as productive and painless as possible. A few items to note at the end of your business year:
- Be sure to take vehicle odometer readings at the end of the year to establish the total miles driven for mileage/automobile expense deductions.Establish inventory cost numbers at the end of the year through a physical inventory count or other reasonable means.If your business is a corporation, shareholders who work for the company should receive compensation (wages) at a reasonable amount for the type, and hours of work performed.Be sure to adjust the W-2’s of the employee shareholders (S corporations) for health insurance and other benefits paid through the company.It’s always a good idea to hold an annual owners meeting, to discuss how the business fared in 2010, and discuss expectations for 2011. This is especially important for corporations. Be sure to formalize the event for corporate records, with notes on attendees and items discussed during the meeting, as well as the date of the meeting.One particularly important item to note in these meetings is loans made to/from the company to the owners. Include the amounts, dates and terms of the loans.Reimbursements for travel must qualify under accountable plan rules. Otherwise, the reimbursed amounts need to be added to W-2 wages as compensation, and it is up to the employee to substantiate the deduction on their personal returns. Accountable plan rules include three requirements:There must be a business connection, and the expense must be reasonable.There must be a reasonable accounting for the expenses (documentation).All excess reimbursements must be repaid in a reasonable time.Get names and identifying numbers for independent contractors to facilitate preparing 1099s.Prepare or bring in information for us to prepare 1099s prior to January 31, 2011.The IRS as well as Oregon (Department of Revenue and Employment Division) are performing more audits of business. Remember that the documentation for the items on the return rest primarily with the taxpayers (shareholders of a corporation, members of a LLC or LLP). It is extremely important to keep the records associated with items on the return organized and available for at least 4 years. If records are on a computer program such as Quickbooks it is a good idea to keep a backup copy of your data with your hardcopy records.Business standard mileage rates are 50¢ per mile for 2010 and 51¢ per mile for 2011, and mileage should be substantiated with a mileage log or other reliable means.
- Remember Oregon imposes both real property and business tangible personal property taxes. Tangible personal property, except for inventory, held by the owner, wholly or partially for use or sale in the ordinary course of a trade or business, for the production of income, or solely for investment is subject to the tax. Returns reporting these assets are due to be filed with the local county assessors’ office by March 1, 2011.
Recent Tax LegislationCongress adjourned its year-end lame-duck session on Wednesday after passing legislative fixes for several pending tax issues, including the estate tax, the expiration of the 2001 and 2003 tax cuts, an alternative minimum tax (AMT) patch, and extensions of many expired provisions. However, it failed to repeal the expanded Form 1099 reporting requirements that were enacted as part of this spring’s health care reform legislation. The tax changes made during the lame-duck session were enacted as part of the Tax Relief, Unemployment Insurance Reauthorization, and Job Creation Act of 2010 (Tax Relief Act of 2010, PL 111-312), which Congress passed on Dec. 16, and President Barack Obama signed into law the next day.Expanded 1099 requirements. One major tax issue Congress did not resolve was the expanded Form 1099 reporting requirement. Currently, payments to corporations are excepted from the Form 1099 information-reporting requirements. But starting for payments after Dec. 31, 2011, businesses will be required to file an information return for all payments aggregating $600 or more in a calendar year to a single payee, including corporations (other than a payee that is a tax-exempt corporation). This change was made by the Patient Protection and Affordable Care Act (PL 111-148), enacted in March 2010. In addition, in a change made by the Small Business Jobs Act (PL 111-240), taxpayers who receive rental income from property will be required to issue Forms 1099 to service providers for payments of $600 or more during the year, effective for payments made after Dec. 31, 2010. According to Peter Kravitz, AICPA director–Congressional & Political Affairs, Congress is likely to revisit this issue early in 2011. However, as of Jan. 1, 2011, taxpayers who receive income from rental property should start keeping adequate records of payments, so they will be prepared to issue correct 1099s in 2012. They will also need to obtain the name, address and taxpayer identification number of the service provider, using Form W-9 or a similar form. Tax rates. The Tax Relief Act of 2010 extends the EGTRRA tax rates for two years, through 2012. The EGTRRA’s income tax rates for estates and trusts (15%, 25%, 28%, 33% and 35%) are also continued for two years. Marriage penalty. The EGTRRA expanded the size of the 15% tax bracket for married couples filing jointly and increased the basic standard deduction for joint filers to help offset the “marriage penalty” affecting two-earner couples. The Tax Relief Act of 2010 extends this marriage penalty relief through 2012. Capital gains. In 2003, the Jobs and Growth Tax Relief Reconciliation Act (PL 108-27) lowered the long-term capital gains tax rate to 15% (0% for taxpayers in the 10% and 15% tax brackets), which was also scheduled to expire after 2010. The Tax Relief Act of 2010 extends the 15% and 0% capital gains tax rates for both the regular tax and the AMT for two years. Itemized deductions and personal exemptions. The EGTRRA’s repeal of the itemized deduction phaseout and the personal exemption phaseout, scheduled to sunset in 2011, is extended for two years. Payroll tax. For 2011 only, the Tax Relief Act of 2010 reduces the rate for the Social Security portion of payroll taxes to 10.4%, by reducing the employee rate from 6.2% to 4.2% (the employer’s portion remains at 6.2%). Withholding tables. The IRS has released withholding tables for use in 2011 that reflect the changes made by the Tax Relief Act of 2010. Employers are instructed to begin using the new withholding tables as soon as possible and no later than Jan. 31, 2011.Extension of Expired Provisions A variety of temporary tax provisions, often referred to as “extenders,” expired at the end of 2009 or were scheduled to expire at the end of 2010. These expired provisions include tax credits, deductions and various tax incentives. The Tax Relief Act of 2010 extends many of these expired provisions, but a few were left expired. Some of the more notable provisions for individual taxpayers that have been extended include:
- The itemized deduction limitation was repealed for 2010, and the legislation extends that repeal for two years; The personal exemption phaseout was repealed for 2010, and the deal extends that repeal for two years; The increased standard deduction for married taxpayers filing jointly, schedule to expire after 2010, is continued for two years; The $1,000 child tax credit amount will continue for two years, instead of reverting to $500, and refundability of the credit and the provision allowing the credit against the AMT are extended; The increased starting and ending points for the earned income credit are continued for two years (however, the advance payment option for the earned income credit has been abolished); The liberalized child and dependent care credit rules (allowing the credit to be calculated based on up to $3,000 of expenses for one dependent or up to $6,000 for more than one), will continue for two years; The American opportunity tax credit will continue for two years; The temporary 100% exclusion of gain from the sale of certain small business stock under IRC § 1202, enacted by the Small Business Jobs Act of 2010, is extended through 2011; The $5,250 employee education-assistance exclusion under IRC § 127 is extended for two years; The elimination of the 60-month rule for above-the-line student loan interest deductions and expanded phaseout range is extended for two years; The $2,000 increased maximum for Coverdell ESA contributions is extended for two years; and
- The exclusion from income for certain scholarship programs is extended for two years.
For businesses, important extended provisions include:
- The 100% first-year depreciation for property placed in service in 2011;
- The two-year extension of the IRC § 41 research and development credit.
Additional Tax Credits Extended The following temporary tax credits are extended through 2011 by the Tax Relief Act of 2010:
- IRC § 25C credit for nonbusiness energy property (which would also be returned to the limitations and standards applicable before amendment by the American Recovery and Reinvestment Act of 2009, PL 111-5); IRC § 30C alternative fuel vehicle refueling property credit; IRC § 40 credit for alcohol used as a fuel; IRC § 40A credit for biodiesel and renewable diesel fuel; IRC § 41 research and development credit; IRC § 45(d)(8) credit for refined coal facilities; IRC § 45A Indian employment tax credit; IRC § 45D new markets tax credit; IRC § 45G credit for certain railroad track expenditures; IRC § 45L new energy-efficient home credit; IRC § 45M energy-efficient appliance credit; IRC § 45N mine rescue team training credit; IRC § 45P employer wage credit for active duty members of the uniformed services; IRC § 51 work opportunity credit; IRC § 54E qualified zone academy bonds (but not the section 1397E credit for holders of qualified zone academy bonds, and the section 6431 refundable credit is repealed); IRC § 1400C credit for first-time D.C. homebuyers; IRC §§ 6426 and 6427 excise tax credits for alternative fuels; and
- American Samoa economic development credit under the Tax Relief and Health Care Act of 2006 (PL 109-432).
Additional Deductions ExtendedThe following expired and expiring temporary deductions are extended through 2011 by the Tax Relief Act of 2010:
- IRC § 62(a)(2)(D) deduction for elementary and secondary school teachers; IRC § 163(h)(3)(E) treatment of mortgage insurance premiums as interest; IRC § 164 state and local sales tax deduction; IRC § 168(e)(3)(E) 15-year straight-line cost recovery for qualified leasehold improvements and for qualified restaurant improvements(extended to property placed in service in 2011); IRC § 168(i)(15)(D) seven-year cost recovery period for motor sports entertainment complexes (extended to facilities placed in service in 2011); IRC § 168(j) accelerated depreciation for property on Indian reservations (extended to property placed in service in 2011); IRC § 170(b)(1)(E) contributions of capital gain real property made for conservation purposes; IRC § 170(e)(3)(C) enhanced deduction for contributions of food inventory; IRC § 170(e)(3)(D) enhanced deduction for contributions of book inventory to public schools; IRC § 170(e)(6) enhanced deduction for corporate contributions of computer equipment for educational purposes; IRC § 179E(g) election to expense advanced mine safety equipment; IRC § 181(f) expensing treatment for certain film and television productions; IRC § 198(h) expensing of environmental remediation costs; IRC § 199(d)(8) deduction for income attributable to domestic production activities in Puerto Rico; IRC § 222 deduction for tuition and related expenses; and
- IRC § 1367(a)(2) basis adjustment to stock of S corporations making contributions to charity.
Other Extended ProvisionsOther expired and expiring provisions that are extended through 2011 by The Tax Relief Act of 2010 include:
- IRC § 132 parity for exclusion from income for employer-provided mass transit passes and parking benefits; IRC § 168(n) expensing and special depreciation allowance for qualified disaster-assistance property (extended through 2012); IRC § 408(d)(8) allowance for tax-free distributions from individual retirement plans for charitable purposes; IRC § 451 special rule for sales or dispositions to implement FERC or state electric restructuring policy for qualified electric utilities; IRC § 512(b)(13) special rules for certain amounts received by tax-exempt organizations from controlled entities; IRC § 613A(c) suspension of limitation on percentage depletion for oil and gas from marginal wells; IRC § 871(k) treatment of regulated investment company dividends and assets; IRC § 897(h) qualified investment entity treatment of regulated investment companies under the Foreign Investment in Real Property Tax Act of 1980; IRC §§ 953(e) and 954(h) exceptions for active financing income; IRC § 954(c) look-through treatment of payments between related controlled foreign corporations; IRC § 2105(d) look-through of certain regulated investment company stock in determining gross estate of nonresidents; IRC § 1367(a) basis adjustment to stock of S corporations making charitable contributions of property; IRC § 1391 empowerment zone incentives; IRC §§ 1400, 1400A and 1400B District of Columbia Enterprise Zone incentives; IRC § 1400L(b) New York Liberty Zone bonus depreciation; IRC § 1400N Gulf Opportunity Zone incentives; and IRC § 7652(f) “cover over” of tax on distilled spirits to Puerto Rico and the U.S. Virgin Islands; and
- Grants under the American Recovery and Reinvestment Act of 2009 for specified energy property in lieu of tax credits.
Provisions Not ExtendedA few expired provisions that were contained in earlier proposed extenders legislation but that do not appear in the Tax Relief Act of 2010 include:
- IRC § 30B credit for alternative motor vehicle credit for advanced lean burn technology motor vehicles, qualified hybrid motor vehicles, and qualified alternative fuel vehicles; IRC § 63(c) standard deduction for real property taxes for non-itemizing taxpayers; IRC § 165(h) deduction for personal casualty losses in federally declared disasters; IRC § 172(j) carryback of net operating losses attributable to federally declared disasters; and
- IRC § 1400E renewal community tax incentives.
Some of the above items are somewhat abbreviated, so if you would like additional information on any of these items, please call our office.
Sincerely,
Cynthia Harelson,
Certified Public Accountant
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